Purchase Ledger Clerk (Wine Jobs: Management & Administration)

Mission: 

Provides professional and efficient service to the finance function, monitoring and providing accurate financial information to the Reporting Financial Manager. Establishes and nurtures effective relationships with Moët Hennessy UK employees and Moët Hennessy UK suppliers. Ensures timely processing and payment of invoices and expenses.

Main Responsibilities:

Be the first point of contact for all relevant enquires both internally and externally.

Invoice Processing

• Reconciliation of supplier statements, ensuring all information is up to date
• Capture supplier invoices in the accounting system and initiate workflow approval
• Daily follow up with appropriate budget holders to obtain invoice validation
• Dealing with day to day queries from suppliers and company employees
• Monitor the accounts payable inbox and ensure that supplier and internal queries are swiftly and appropriately responded to
• Preparing and processing BACS payments in accordance with company payment terms

Employee Expenses Processing

• Monthly processing of employee expenses, using Concur Web based tool
• Dealing with day to day queries from company employees
• Post general ledger journals as required
• Preparing and processing of expenses for monthly payments

Ad hoc reporting

• Assist in month and year end closing
• Prepare & analyse Aged Creditors monthly report
• Prepare and communicate internally breakdown of invoices to be approved

Education:

• A levels

Languages:

• English, second language is a plus

Professional experience & know how:

• Experience of high volume invoice processing and automated approval workflow
• Ability to work to tight deadlines and under pressure with good time management skills
• Excellent attention to detail
• Strong problem solver who applies novel techniques to solve issues; challenges long hold beliefs when necessary

Personal & interpersonal skills :

• Calm and confident manner
• Strong communication skills; uses constructive language orally and in writing
• Reliable Team player with, who can work collaboratively with multiple stakeholders
• Motivated to excel and perform the role to the best of their ability
• Confidence to suggest new ideas and listen to customers' needs
• Thrives in a dynamic, fast-paced work environment
• Knowledge of drinks or luxury industry is a plus

Technical & management skills : 

• Software & computer skills: experience with SAP is preferable
• Microsoft Excel, PowerPoint and Microsoft Office proficient user