Events Assistant (Wine Jobs: Management & Administration)

Full Time

  Speciality Drinks Ltd

  London, England

Overall objective of Role
Speciality Drinks organise one of the largest whisky shows in Europe, the UK’s first Cognac Show and assist with many of the smaller spirits events across the UK.  Reporting to the Events manager, the Events Assistant will support in the organising and execution of all events for The Whisky Exchange, Whisky.Auction and Speciality Drinks.
Due to business requirements, it is expected that the role holder will need to have a high degree of flexibility in order to meet the demands of the role. Therefore, it may be necessary to work out of normal working hours due to the nature of the projects, and in order to meet the necessary demands of our client base. The role holder must be able to adjust to a broad and fluid set of tasks as requirements change in this progressive company.
Working Relationships
  • Finance Team.
  • SDL Customer Service Team.
  • Warehouse.
  • Design Team.
  • Web Development Team.
Primary Duties and Responsibilities
The role has a number of key deliverables across marketing and live events:
  • To lead the organisation of all shop tasting events, including managing brands and customers to ensure the smooth running of event.
  • To coordinate retail at external spirits show across the UK.
  • To arrange ingoing and outgoing stock orders for all shop tastings and external events, ensuring that each event balances.
  • Working with both large and small brands and agencies ahead of every event to ensure we have all the information required.
  • To communicate with other part of the business such as the warehouse, finance, supply chain etc to ensure company processes are followed and smooth running of events.
  • To work the events with the Events Manager to ensure smooth running of the operation.
  • To work with the Events Manager to update and maintain budgets.
  • To manage staff and rota’s at shop tastings and external events.
  • To represent the company in a professional and friendly manner at all times.
  • To support on management social media channels, generating more traffic and conversation.
  • To support Events Manager on all large-scale in-house events where necessary.
  • Key skills and Knowledge
  • Project management skills.
  • The ability to multi-task in a time-sensitive environment and prioritise.
  • Clear, calm thinking with a strategic and focussed work ethic.
  • Excellent attention to detail when collating large amounts of information.
  • Impeccable written and verbal communication skills to ensure clear messaging between Speciality Drinks and its key contacts.
  • A willingness to build relationships with existing customer and the confidence to approach new partners.
  • The desire to seek out relevant new partners for Whisky Exchange events.
  • A passion for events and the drinks industry ideal.
  • Confident with Excel.
  • Ability to work independently.
  • Flexibility to work weekends and evenings when required.
  • Willingness to learn about product and the industry.
  • Good awareness of social media platforms.
  • Whisky or premium spirits experience from retail or events.
  • A passion for spirits.
  • Qualifications and Experience
  • Spirits and champagne knowledge.
  • Numerate and literate.
  • IT Literate- Excel, Word, Power Point.
  • Good Presentation Skills.
Key Behaviours
  • Strong Organisational Skills.
  • Self- motivated and results driven.
  • Flexible, Reliable and Hardworking.
  • Able to communicate well with others and strong interpersonal skills.
  • Commercially Astute.
  • presentable and professional at all times

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