Job Status: Filled

Borough Wines Office Administrator (Wine Jobs: Management & Administration)

Full Time

Spirits of Borough Ltd t/a Borough Wines (http://www.boroughwines.co.uk)

SE10 0QE, England

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include basic bookkeeping. The ideal candidate will be competent in prioritising and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities

GENERAL ADMINISTRATION

· Coordinate office activities and operations to secure efficiency and compliance to company policies

· Manage phone calls and correspondence (e-mail, letters, packages etc.)

· Support budgeting and bookkeeping procedures

· Create and update records and databases with personnel, financial and other data

· Track stocks of office supplies and place orders when necessary

· Assist colleagues whenever necessary

CUSTOMERS ORDER PROCESSING

· Process orders and send them to LCB

· Send out orders confirmation

· Customers invoicing

TRANSPORT & LOGISTICS

· Liaise and book third party couriers using the correct service

· Order tracking to ensure that the goods were delivered

· Write the daily delivery schedule

· Handle customers’ queries concerning transport

· Arrange kegs collection

· Error monitoring: deliveries, quality control

· Keg tracking spreadsheet

PURCHASING ADMINISTRATOR

· Suppliers order processing

· International logistics: international collection of goods from suppliers

STOCK CONTROL

· LCB liaison

· Stock receipt in Tradegecko

· Check suppliers’ invoices for accuracy

· Data entry of suppliers’ invoices in Xero

· Submit timely reports and prepare presentations/proposals as assigned

Skills

· Proven experience as an office administrator, office assistant or relevant role

· Outstanding communication and interpersonal abilities with a positive attitude

· Dependable, reliable with a confident disposition and customer or client service orientation

· Excellent organisational skills, self-motivated & disciplined to complete tasks on time

· Can work under pressure maintaining company confidentiality

· Familiarity with office management procedures and basic accounting principles

· Excellent knowledge of MS Office and office management software (ERP etc.)

· Qualifications in secretarial studies will be an advantage

High school diploma; BSc/BA in office administration or relevant field is preferred

SALARY £26k per annum to £28k following 3-month successful probation period

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Borough Wines Office Administrator (Wine Jobs: Management & Administration)

Spirits of Borough Ltd t/a Borough Wines (http://www.boroughwines.co.uk)

SE10 0QE, England

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