Finance Manager (Wine Jobs: Management & Administration)

Full Time

  The Benevolent, the Drinks Industry Charity

  London, England

The Benevolent, the Drinks Industry Charity is looking to recruit a part-time Finance Manager. The Finance Manager will ensure that best practice, financial governance and protocol is adhered to and the highest standard for financial compliance are maintained.

About you

You will have a proven financial background with the appropriate qualifications commensurate with the role, the specific details of which are outlined below. You will be articulate with excellent written and verbal communication skills, a strong work ethic working within a small team and the ability to show confidence when dealing with a range of people who are experiencing financial, practical or emotional hardship.  You will have an innate empathy with the ethos of the charity and a desire to help others. 

Reports to: Chief Executive

Terms of Employment: Part time, 3 days per week 09:00-17:00

Purpose: The Finance Manager will ensure that best practice, financial governance and protocol is adhered to and the highest standards for financial compliance are maintained

Essential Experience

  • Have worked in a Financial Controller/Management Accountant position either alone or as part of a small team
  • Experience of working with CRM database
  • Ability to maintain confidentiality
  • Good IT, interpersonal and communication skills
  • Flexible approach and a good team player
  • Experience of working in not-for-profit charity sector
  • Experience of Sage 2000 system
  • Experience of working with international currencies

Key Responsibilities


  • Using Sage 2000 you will have responsibility for all accounts entries – sales invoicing, purchase invoices, beneficiary & supplier payments, nominal entries, fixed assets, depreciation, prepayments and accruals through to monthly P&L and BS and annual audit (February)
  • Prepare the final year-end Balance sheet, Profit and Loss account and supporting reconciliations ready for audit
  • Responsible for credit control, monthly bank reconciliations, annual budgets, quarterly management accounts, checking and explaining variances, control and recording of petty cash, checking and paying monthly expense claims and recording monthly credit card expenditure.
  • To record season ticket and other loan information ensuring repayment terms are adhered to
  • Make regular Gift Aid returns
  • Count, record and bank cash raised at events and do any other banking as required
  • Maintain salary/pension information and liaise with outsourced payroll, pension suppliers to ensure timely monthly payment of salaries, pension contributions and PAYE & NI. Record all entries in Sage. Preparation of year end P11d information
  • Working closely (weekly meeting or discussion) with the Welfare Manager to ensure that all welfare payments granted to beneficiaries is recorded in the Charity’s CRM in a timely manner
  • Ensure that all monies from JustGiving, Virgin Giving, KindLink, Eventbrite, BT Mydonate and CAF are managed accurately and recorded against appropriate budgets
  • Managing the NatWest Bankline and BACS payment links and to resolve any issues or problems with same in a timely manner
  • Maintain investment information and record total monthly cash situation. Ensure maximum interest gained on monies
  • Meet with the Chief Executive on a monthly basis to report and review the Management Accounts
  • Circulate monthly income vs expenditure update vs budgeted target 
  • Ensure timely payment of welfare grants, one-off grants and Christmas gift payments via BACS system
  • Maintain accurate and up-to-date records of all grant payments for reporting to the Board of Trustees


  • Annual Companies House and Charity Commission returns, updating any changes made to the Board of Trustees
  • Ensure annual renewal of The Benevolent’s Insurance
  • Take and record Minutes of Board Meetings
  • Ensure that all staff personal details including leavers, starters, holidays and sickness records are maintained on Peninsula HR online system, adding any relevant and necessary documents
  • Maintain the Harlequin data base with all up-to-date financial information and known changes
  • You will responsible for all enquiries and purchasing of Head Office equipment and contract maintenance – telecoms systems, computer contracts, Sage accounting software, NatWest Bankline, BACS systems, photocopier and office stationary supplies.
  • Assist in tender process for new suppliers
  • Ensure that all financial administration systems are effective, fit for purpose and kept up to date
  • Ensure that all financial administrative systems comply with the requirements of a registered Charity
  • Implement consistent coding systems between Harlequin and Sage
  • Provide team with regular reports on expected & future income at weekly team meetings


  • Manage on a day-to-day basis, the financial corporate governance structure and framework, ensuring all necessary information relating to the financial management of The Benevolent is recorded and administered effectively


  • Be prepared to support administrative tasks relating to the running of the charity including any activities relating to events run by out-sourced event companies
  • Support the Welfare Manager and Marketing & Communications Manager with year on year budget requirement
  • Other duties as assigned

Terms and Conditions of Employment

Role.  This is a part time role starting in January 2019

Salary:  £21,000 for 3 days

Pension: 10% of salary contributed by The Benevolent

Life Assurance:  Life cover offered at three times annual salary.

Travel: Eligible for interest-free Season Ticket Loan Scheme after probation period (3 months)

Annual Leave: 15 days holiday based on 3 days per week per year in addition to bank holidays pro rata.

Days and Hours of Work: 21 hours per week, 9.00 am to 5.00 pm Tuesday to Thursday to include an hour for lunch. There may be some evening and weekend work for which The Benevolent does not make overtime payments but time off in lieu may be available for out of hours working. This is however at the charity’s discretion.

Location:  The place of employment will be the The Benevolent’s offices in the International Wine & Spirit Centre 39-45 Bermondsey Street London SE1 3XF.

Notice Period: 4 weeks 

Closing Date: 5.00 pm on Thursday 6th December 2018

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