Executive Assistant to Marketing Director (Wine Jobs: Sales & Marketing)

To support Marketing Director in day to day management of Marketing department & provide administrative and key project support to the Marketing team.

Reporting to the Marketing Director the Executive Assistant interacts:

• With the Marketing Director
• With the Marketing team including the Business Insight Manager, Marketing Manager, Heads of Marketing, Head of Brand Advocacy and the Experiential Marketing team
• With Marketing Administrator who reports into Executive Assistant
• With other departments within PRUK including Commercial and Trade Marketing functions.
• With other Pernod Ricard organisations, especially PR Europe
• Occasionally with agencies/suppliers who work with the Marketing team on a daily basis

• One of 5 Executive Assistants across the whole business
• The role supports circa 35 staff within the Marketing department, across both Wine and Spirits channels

• Provide full secretarial and administrative support to the Marketing Director
• Ad hoc project work as required
• Organise, book and monitor arrangements for Marketing briefings and other Company briefings as required
• Be responsible, in support of Line Managers, for ensuring that Marketing function administrative staff are recruited, trained, equipped and motivated in order to provide an excellent level of service to the division
• Pernod Ricard representative
• Co-ordination of Marketing activities
• Marketing department reporting

Marketing Department Administration

• Provide support including travelling, expenses, meetings, diaries and couriers
• Produce reports & presentations as required
• Co-ordinate SMT & MMM taking minutes and ensure actions are followed up
• Regularly review efficiency of admin support across the department e.g. cost of couriers
• Manage circulation of essential trade and marketing press
• Produce reports and presentations as required by the team
• Support teams preparation of documents in line with company templates
• Co ordinate teams travel arrangements, meetings, diaries and couriers
• Maintain filing of documents (electronic and paper)
• Monitoring team, sickness and whereabouts ongoing
• Provide consistent point of contact when team members are absent from office
• To shield cold calls from suppliers where necessary
• Print off monthly team overheads report for Marketing Director

Key Relationships

• Experiential Marketing Team/ Marketing Director/ Heads of Marketing / Business Insights team / Head of Brand Advocacy / Marketing Manager
• Works closely with the Marketing Director of Pernod Ricard in the UK
• Works closely with MD and other EAs in particular
• Co-operative liaison with external parties on a regular basis
• Key member of administrative team, which meets monthly to discuss ideas and take ownership of actions to further improve PRUK performance