Quality Control Buying Manager (Wine Jobs: Management & Administration)

  The Wine Society

  Hertfordshire, England

Job purpose:

 Overall responsibility and accountability for the safety, legality and compliance with technical requirements for all The Society’s wines and products

 To oversee and develop all operational processes within the Buying Department (quality control/wine information/support systems)

 To assist the Head of Buying in the management and operation of the Buying Department, including the direct management of individuals

Main duties:

 Ensuring The Wine Society is aware of and adhering to all relevant legislation relating to technical issues in wine (allergens, permitted additives etc) and wine packaging (including labelling eg organic) and ensuring that all The Society’s products are compliant by providing excellent due diligence procedures

 Collaborate with the Head of Buying to develop and implement The Society’s quality control strategy, including Environmental and Ethical initiatives (including Modern Slavery Act) within the supplier base

 Manage and resolve incidents, including product recalls

 Collate and analyse data relating to member quality complaints and supplier quality incidents, and report key trends to stakeholders

 Being proactive to ensure the Buying department has the right systems and processes in place to accurately and efficiently maintain wine information for members

 Organising and booking supplier audits for any sites requiring them (maintaining a risk assessment database) and ensuring non-conformances are rectified

 Ensuring specifications, including all packaging and analytical information, are in place for own brand products

 Ensuring that The Wine Society Code of Practice and Technical Standard are reviewed and if necessary revised annually in line with legislation

 Communicating technical requirements to the supplier base and providing technical advice to colleagues

 Coordinating weekly QC tastings (new shipments and member returns), preshipment samples coming into head office (where relevant), checking packaging and quality and recording the results

 Provide advice on legal technical requirements to suppliers, Buyers and colleagues

Main management duties:

 Ensure that direct reports receive clear direction, support and development in order for them to carry out their tasks efficiently

 Ensure that direct reports have the skills, processes and training necessary for them to perform at the highest level

 Set objectives and conduct regular performance appraisals of direct reports.

 In conjunction with Head of Buying, ensure the implementation of the Society’s Wine Strategy and the Buying related elements of the Annual Operating Plan

 Stand in for Head of Buying at Executive Team Meetings when requested

Health and Safety:

All employees have a responsibility to carry out their work in a safe manner, reporting any incidents or problems to their Team Leader or Manager and taking all reasonable steps to minimise risk to both self and others.

Variation:

The Society reserves the right to make reasonable variations or amendments to the duties and responsibilities of the post holder at any time according to the needs of the business.

EMPLOYEE BENEFITS
At The Wine Society we are proud of our benefits package; here are some of the benefits you could enjoy as an employee:

Holiday

Holiday entitlement varies according to length of continuous service starting at 23 days and rising to 30 days per annum.
You are also entitled to paid leave for Bank and Public Holidays.

Holiday Purchase Scheme

Employees may purchase up to one additional week of annual leave each year.

Pension Plan

We operate a Pension Plan to which both the employee and The Society contribute. These contributions are invested by external investment managers to create a fund
for retirement.

Life Assurance

Life assurance is effective from the start of employment at the rate of four times salary.

Private Medical Insurance Scheme

All our employees are offered the protection of a private health insurance scheme currently operated by BUPA. It is ‘free’ to employees (although it is a taxable
benefit) and you are able to include your partner and/or children at a discounted rate.

Permanent Health Insurance

This scheme is designed to provide the security of a continuing income if sickness or injury results in long-term absence.

Staff Discount

Employees are eligible to enjoy staff discount immediately upon joining.

Simply Health (formerly HSA)

Employees may contribute weekly or monthly to buy health benefits (e.g. optical, dental and maternity treatment).

Company Sick Pay

A comprehensive scheme; entitlements are linked to length of service.

Staff Interest Free Loan Scheme

The loan scheme is intended to allow staff to borrow money for expenditure that would not be classified as part of a regular household budget.

Sports & Social Club

The Social Club is run on a voluntary basis by employees for employees.

Childcare Scheme
Childcare vouchers are available from a scheme operated in conjunction with Computershare Voucher Services.

Car Parking
Free on-site parking in Stevenage.

Staff Restaurant
Complete with TV and games area.

Health
Regular health checks and annual flu vaccinations are available to all employees.

Further details on all of the above benefits can be obtained from Human Resources upon joining The Society.

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